The email body structure
Three sections separated by "---". With that format our system processes your letter automatically, right away.
1. Sender Address (Return address printed on top-left of envelope)
Your name and return postal address. This is printed on the top-left of the envelope so undeliverable mail can return to you.
2. Recipient Address (or address.txt for bulk mailings)
The destination postal address: Name, Street address, City, State, and ZIP code.
3. Message Content (or letter.pdf for attached document)
The full body of your letter. We print this directly onto executive white 24lb bond paper.
Jane Doe 123 Main St, Suite 400 Austin, TX 78701 --- John Smith 742 Evergreen Terrace Springfield, OR 97477 --- Dear John, Please accept this formal notification regarding your recent request. All documents have been verified and recorded accordingly. Best regards, Jane Doe
Ideal for one-off letters, formal notices, thank-you cards, or dispute letters.
How bulk mailing and attachments work
Scale your postal mailings effortlessly without dealing with complex mail-merge software.
Bulk Recipients (address.txt)
File: address.txt / address.csvWhen you have multiple recipients, create a simple text file named address.txt. List each recipient on a new line or separated by an empty line. In the email body, simply put "address.txt" in the recipient slot. Our system loops through every address and prints an individualized letter.
# Bulk Addresses for emailtomail.us # Format: Name, Street Address, City, State ZIP Acme Corp, 742 Evergreen Terrace, Springfield, OR 97477 Dr. Jane Doe, 450 Serra Mall Bldg 20, Stanford, CA 94305 Marcus Sterling, 1000 5th Avenue Suite 3B, New York, NY 10028
PDF Documents (letter.pdf)
File: latter.pdf / letter.pdfWhen your letter requires company letterheads, logos, signatures, or specific page layout, export it as a PDF and attach it to your email. In the email content section, write "letter.pdf" (or the exact attachment filename). We print the PDF exactly as designed, in black & white or color depending on the service you choose.